Dear LINGUIST List subscribers,
LINGUIST List uses as list server software a system called Mailman. You can read about Mailman on its main homepage.
Having received a number of questions about the list server, we have decided to put this brief overview together.
The two lists that LINGUIST List maintains are:
- sends out an email every time one of our editors approves a posting that was submitted to LINGUIST List from its users
- it can be configured for every individual subscriber account to deliver a daily digest with the full email content
- sends out one daily email with a list of issue titles and links to the full issues on the LINGUIST List website
To subscribe to one of these two lists, click ‘Subscribe‘ at the bottom of the left menu bar on the LINGUIST List homepage. Select the list that you want to subscribe to on the subscription webpage. This will take you to the subscription page for the list of either LINGUIST or LINGLITE. To subscribe, fill out the ‘Subscribing to [list name]’ section. Note that unlike our former software for mailing lists, Mailman requires subscriptions to have a password associated with them.
Accessing Your Subscription
In Mailman you can access your subscription settings yourself and change various options online. You are fully in control of your subscriptions. You can pause them, unsubscribe and alter settings like daily digest or full email delivery mode. If you open the subscription page (LINGUIST or LINGLITE) you can click on ‘Unsubscribe or edit options‘ at the bottom of the page, which will take you to a new configuration page.
If you know your password for the list server and your particular subscription, put in your email and the password in the interface and click ‘login‘ to get to the account management page.
If you do not know your password, simply enter your email address and click on ‘Remind‘. If you are subscribed with this email address, you will receive a password in your email inbox immediately. If you do not receive any feedback from the list server in reasonable time, it might be that you are subscribed with a different email address. See below in the next section for instructions how to identify the email address with which you subscribed to the list.
The settings for your account for the LINGUIST list offer different options: we are often asked about the Digest Mode and the Topic Filters. When Digest Mode is set to On, subscribers receive one email a day containing the full text of every email that was sent out over LINGUIST. When Digest Mode is set to Off, subscribers receive each email separately as they are sent out over LINGUIST. Every message LINGUIST sends out is tagged by its topic area (jobs, calls for papers, books, etc.). If you prefer only to receive messages from certain areas, just select those areas under ‘Which topic categories would you like to subscribe to?‘.
To unsubscribe, go to the LINGUIST List subscription page, select the list from which you intend to unsubscribe to get to the list subscription and management page. At the bottom of the page click on the button ‘Unsubscribe or edit options‘. In the new form type your email address in the field on top of the form. You do not need to provide a password. Simply click on ‘Unsubscribe‘ and check your inbox for a confirmation mail from the list server. Confirm your subscription by either clicking on the provided confirmation link, or by following the alternative confirmation instructions in the email.
If you do not get a confirmation mail in reasonable time, it might be that
- the confirmation email ended up in your spam mail folder, or that
- you provided the wrong email address for unsubscription
This could be either due to a typo, or you might be using an alias of the real email address at the institution that provides you the email service. It might be the case that you have moved from one institution or domain to another. You email might be forwarded to the new address that you use now.
If you do not remember the email address with which you subscribed to the list, you should look at the detailed email header of one of the mails that you received from the LINGUIST List server. Your email software should provide a function to display the detailed header for an email. Most email software will provide a menu entry in the main menu or in the right-click context menu for this function. In common email software like Outlook, Apple Mail, or Thunderbird you will find menu entries or options on right-click to display the full email header. The email header should contain the full list of the path that the email took through the internet, as well as various other fields. The most important field for your analysis will be the ‘To:‘-field. This might be another email address that gets forwarded to your current email address, or it could be an alias of the email address that you currently use.
Use this specific email to submit an unsubscribe request in the above described way.
As long as you are receiving emails from the list server, you should be able to identify the email address from the header. If you cannot identify the initial recipient address, consider consulting your local IT-personnel or a colleague or friend. You might even have an option to save an email as a text file on your computer and open it up in a text editor to see the detailed email header.
There are various online instructions for different email client software to display full email headers:
- Stanford University – How to: View full email headers
- University of Cambridge – How to display full email headers
You will find many more information sources by searching online.
Frequently Asked Questions
‘I can’t find my subscription.’ / ‘I unsubscribed and I am still receiving emails.’
More often than not, the email one thinks is subscribed to a mailing list isn’t. If your subscription has been active a long time, it’s possible that your subscription is actually under a different email address that forwards to your current address. This is especially problematic for academic email addresses where the domain is likely to change over the years (e.g. @linguistics.school.edu becoming @school.ling.edu).
In order to identify the email address with which you are subscribed, you need to display the full email header of an email that you received from the mailing list.
See the section Unsubscribing above for more details and solutions related to problems with the unsubscribe process.
‘I’m not receiving any emails.’
First things first, make sure your emails are going to your spam folder (especially if you use Yahoo!). If LINGUIST emails are being tagged as spam, be sure to remove them from from your spam folder so your email client learns that they are not spam. If this doesn’t solve the problem, try adding us to your contacts.
‘I have been unsubscribed due to excessive bounces.’
This seems to be an issue with some Yahoo domains, but in particular with services that make use of the Trend Micro spam filter on their mail servers. The list server is configured to automatically unsubscribe or stop mailing to accounts that bounce too many times the LINGUIST List emails (LINGUIST and LINGLITE, but also other lists that we host). This is crucial to avoid unnecessary internet data traffic and also unnecessary data transmission costs to closed accounts or non-responsive servers. New configurations of some Yahoo email servers seem to cause problems to many mailing lists, even ours. Our list server has been configured to fully comply with the Yahoo requirements and specifications. If you are unsubscribed automatically, you will receive an email about that. Either follow the instructions to subscribe again, or consider changing the email service provider to avoid future automatic unsubscriptions.
If your IT-service (some Universities are affected) is a customer of Trend Micro (your IT-team will know), they should urge them to remove the LINGUIST List listserv from their “Bad” list. Their filters list our list server as “Bad” (status Jan. and Feb. 2015), as you can see here. We tried many times to communicate with them to remove our server from this list, unfortunately without success, not even with a single response to our request. They are the only service that lists our server as spam or bad. IT-services that make use of their technology will bounce emails from LINGUIST or LINGLITE and the subscribers will be automatically removed from the subscription list after a certain number of bounces. If this happens to you, contact your IT-team at your institution and inform them about the situation. Activate your account again with the list (by following the instructions in the unsubscribe email notification, or by simply resubscribing again) and consider changing the email service provider, if you get unsubscribed again. We do not seem to have issues with any of the free or commercial providers in general (e.g. Gmail, Yahoo at yahoo.com, hotmail.com etc.).
If you have problems with the described processes or any additional question or issue, feel free to contact us.
Your LINGUIST List Team